Free template
Cleaning proposal and estimate template
A commercial bid on one page: scope by area, frequency, staffing, supplies, price per visit and per month, term, and your insurance statement. Fill it in below, then print or email a proposal a facility manager can say yes to.
A commercial bid needs a full proposal
A facility manager choosing a cleaner is comparing more than a number. They want to see the scope spelled out area by area, how often you come, how many people you send, whose supplies get used, and proof you carry insurance. A bare estimate leaves all of that to a follow-up call you may not get.
This template puts every one of those on a single page, with the price per visit and the estimated monthly total side by side. Walk the building, fill in the scope, and send a proposal that answers the questions before they're asked. Then keep the recurring account paid on a card on file with Sorvius.
Legal note: This is a general template, not legal advice. Laws vary by state, and this document may not cover your situation. Have a lawyer review it before you rely on it. This disclaimer also prints on the finished document.
Common questions
What should a commercial cleaning proposal include?
Scope by area with the tasks for each, the frequency and schedule, staffing, whose supplies and equipment, the price per visit and the estimated monthly total, the term and cancellation, and an insurance and bonding statement. A facility manager is comparing bids, so make each of those easy to find on one page.
How do I price a cleaning job per visit and per month?
Price the visit from the time it takes at your man-hour rate (crew size × hours × rate), then multiply by the visits in a month to get the monthly total. A 5-night-a-week account is about 21.7 visits a month. Put both numbers on the proposal so the client can compare per-visit and per-month against other bids.
What is the difference between a cleaning estimate and a proposal?
An estimate is the price; a proposal is the price plus everything that justifies it: scope, schedule, staffing, supplies, term, and insurance. For a commercial account you send a proposal, because the client weighs all of that alongside the number. Residential jobs usually only need an estimate.
Should I state my insurance on the proposal?
Yes. Commercial clients often will not consider a cleaner without general liability insurance and bonding, and stating it up front removes a reason to pass on your bid. Note the coverage and offer a certificate on request.
How do I do the walk-through before quoting?
Walk each area, note the square footage, surfaces, and tasks, and count fixtures and trash points. That fills in the scope section here. Time a trial clean of a representative area to estimate staffing, then price from your man-hour rate.
Set your per-visit price first with the house cleaning price calculator and the guide on how to price house cleaning. Winning the account? Put the recurring terms in a cleaning service agreement.
Win the bid, then get paid automatically
Sorvius keeps a card on file and charges each visit through your own Stripe, so a recurring commercial account is paid on schedule without an invoice to chase.
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